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JCCSG Terms of Reference

1. Mission

  • To provide advice and a framework for collecting and development priorities through a process which identifies and responds to user needs and supports the execution of the Jisc Collections Strategy on behalf of the higher and further education communities.

2. Core Aims

  • Develop and advance strategy for cost-effective content acquisition and delivery of electronic information resources which takes account of the dynamic nature of the information market place and the changing needs of the community
  • Provide leadership for national negotiations designed to constrain the cost of access to electronic information resources
  • Facilitate debate and, where appropriate, action to help implement possible long-term solutions to the rising costs of scholarly communication
  • Develop and advance strategy for cost-effective content acquisition and delivery of electronic information resources which takes account of the dynamic nature of the information market place and the changing needs of the community
  • Assisting the community in achieving and demonstrating value for money
  • Commission research to assist the community in the effective exploitation of electronic information resources to support research and teaching
  • Work in collaboration with Jisc to support the enhancement of innovative resource discovery and library collection management services
  • Communicate with all stakeholders in order to foster a mutual understanding of the issues around electronic information resources
  • Ensure the best possible licensing terms and conditions and preservation arrangements for the library community

3. Work Plan

3.1 To prepare and annually update a two-year JCCSG work programme, providing a schedule of activities and target outcomes, for annual endorsement by JCCSG on behalf of the higher and further education communities.

Activities will include:

  • Development of economic models to support sustainable access to electronic information resources
  • Facilitating dialogue and communication between the stakeholders
  • Development of licensing, preservation and continued access to electronic information resources
  • Providing guidance and support for the initial evaluation of possible new electronic information resources acqui;sitions and for the renewal of existing agreements
  • Providing guidance in identifying user needs and priorities for:
  • the acquisition of journals and other electronic information resources
  • the development of tools to locate and access electronic information resources content through the evolving Information Environment
  • the development of services for the delivery and evaluation of electronic information resources, including usage statistics and other tools to evaluate return on investment

4. Meetings

4.1 Frequency

The working group will normally meet four times per annum including one away day, fitting in with the negotiation cycle

5. Membership

5.1 The structure of the working group will be:

  • Chair
  • *8 senior members from the academic library community
  • One representative each from RLUK, SCONUL, SHEDL, WHELF, and the Research Council libraries
  • One observer each from British Library, JIBS, BUFDG, and ARMA
  • Executive members from Jisc Collections will be in attendance as required. 

*The appointment of members from the academic library community will be by nomination and election by UK academic library directors. In order to ensure a balance of membership representing the diversity of UK academic libraries, the call for nominations may focus on underrepresented groups.

The Chair may, from time to time, co-opt members to ensure that the diversity of academic libraries is fully represented

Organisations with their own representatives on JCCSG will select those representatives according to their own criteria.

5.2 Code of best practice for membership

Jisc Collections Content Strategy Group members and its executive must at all times observe the following public service values:

  • Observe the highest standards of impartiality, integrity and objectivity in relation to stewardship of public funds and management of Jisc Collections
  • Comply fully with the principles of openness, and comply with all reasonable requests for information from Parliament, funders, users of services and individual citizens
  • Maximise value for money by ensuring that services are delivered in the most efficient and economical way, within available resources, and with independent validation of performance wherever practicable.

Responsibilities of members

Members have responsibility for advising Jisc Collections on the use of public funds. Other important responsibilities include

  • ensuring that Jisc Collections follows the principles of openness, which include giving prompt responses to public requests for information
  • ensuring that Jisc Collections operates sound environmental policies and practices
  • ensuring that high standards of governance are observed at all times
  • overseeing the delivery of planned results by monitoring performance against agreed strategic objectives and targets
  • in reaching decisions, ensuring that Jisc Collections has taken into account any guidance issued by its funders

Responsibilities of individual members

  • Individual members should be aware of their wider responsibilities as members. Like others who serve the public, they should follow the seven principles of public life set out by the Committee on Standards in Public Life (the Nolan Committee)
  • Protecting confidentiality as appropriate
  • To make themselves available, as appropriate, to attend meetings with publishers
  • Individual members should be aware that they are representing the wider interests of higher and further education institutions, the organisation which has appointed them or their constituency of institutions

Confidentiality
The agenda and papers for each meeting of the Jisc Collections Content Strategy Group, will be circulated to members ten working days in advance. Papers will be marked either as “confidential” or “non-confidential”.

  • “Confidential” means, that the papers or information contained within them should not be shared outside of the Jisc Collections Content Strategy Group.
  • “Non-confidential” means that the papers or information contained within them may be shared with the organisation represented by members, or the constituency libraries. The papers and the information contained within them should not be shared outside of the UK academic library community

  • Members may share non-confidential papers with their organisations or constituency members following each meeting
  • Members may consult with their organisations or constituency members regarding issues that require the Approval or Endorsement of the group, prior to the meetings taking place.

Term of Membership

Academic library members will be selected on a rolling basis in a two stage process involving their nomination and election via vote of Library Directors to be held as appropriate.

Organisations with their own representatives on JCCSG will select those representatives according to their own criteria.

Membership will be reviewed every two years

A member will be considered as having stood down if:

  • The member has two un-notified absences in a row ("un-notified" means the member did not call a reasonable contact in the organisers before the upcoming meeting to indicate they would be absent)
  • The member has three notified absences in a row

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Last updated: March 2016